Trusted by 50+ schools across Australia & beyond
PortalHQ handles what your LMS and SIS don't: professional communications, co-curricular management, parent engagement, and school operations. Purpose-built for K-12 schools across Australia and beyond.
Trusted by 50+ schools across Australia & beyond
PortalHQ complements your existing learning management and school information systems with powerful tools for communications, events, activities, and parent engagement.
From small single-campus to large multi-campus independent schools, PortalHQ scales with your needs. Direct integration with Synergetic, TASS, Edumate, Sentral, and more.
Native iOS and Android apps with QR code login, push notifications, and real-time updates. Parents get information when they need it, on the devices they actually use.
Replace MailChimp, standalone SMS services, activity registration spreadsheets, paper forms, and disconnected parent portals with a single, integrated solution.
Replace multiple subscription services with one integrated platform for newsletters, email campaigns, SMS notifications, and contact management.
A comprehensive system for sports, music, clubs, and activities that handles the entire lifecycle - student registration with payments, scheduling, team management, and roll marking.
Native iOS and Android apps with offline support, QR code login, and push notifications. Purpose-built for schools, parents, students, and staff.
Comprehensive parent engagement portal with student information, communications, payments, and forms — all in one secure location.
Beyond communications and activities, PortalHQ provides a full suite of operational tools.
Multi-level approval workflows, budget tracking, CPD hour logging, and post-PD reflections. Replace your PD spreadsheets.
Medical conditions, medication management, wellbeing records, and incident logging - all synced from your SIS.
Manage digital display boards across campuses with scheduled content rotation and real-time updates.
Bus route management, student assignments, schedules, and parent notifications in one place.
Bulk uploads, group permissions, release scheduling, and mobile-optimised viewing for school events.
Internal and external job postings, application management, and role categorisation.
Seamless, bidirectional sync with the platforms Australian schools already rely on.
Student Information Systems
Bidirectional API sync
Bidirectional API sync with export
API-based import sync
Multi-SIS gateway connector
Communications & Auth
Professional email delivery
Multi-provider SMS support
Enterprise single sign-on
LMS & Payments
Course and assignment display
Online card processing with receipts
Custom integrations and webhooks
You’re managing multiple communication tools, activity registration spreadsheets, separate SMS services, and disconnected parent portals. Costs are high, data is duplicated, and staff complain about complexity.
Replace 5+ subscriptions with one platform. Eliminate duplicate data entry with SIS sync.
No per-email pricing. Activity registration with online payments improves cash flow. Push notifications reduce SMS costs.
24/7 portal access, mobile apps, online registration and payments, and digital forms eliminate paper and delays.
Activity participation analytics, communication effectiveness tracking, and parent engagement metrics.
You need a platform that integrates with existing SIS, is secure, doesn’t require constant support, and scales across multiple campuses. You’re tired of evaluating point solutions that don’t talk to each other.
Direct integration with Synergetic, TASS, Edumate, Sentral, Wonde, and Canvas LMS. SAML SSO for enterprise authentication.
SAML 2.0, role-based access control, secure file storage, SSL/TLS encryption, and all hosted locally.
Intuitive interfaces reduce help desk tickets. Automated workflows and SIS sync prevent data issues.
Campus-specific data segregation, permissions, communications, and centralised administration with unified reporting.
You need professional newsletter design without hiring a designer. You want email analytics to improve engagement. You’re tired of exporting lists from your SIS to upload to MailChimp.
Drag-and-drop email and newsletter editor with template library. Automatic list sync from SIS - no more manual exports.
Dynamic mailing lists with complex filtering by year groups, houses, activities, and custom fields.
Email campaigns, SMS messaging, and mobile app push notifications from one platform.
Unlimited campaigns and contacts. Replace MailChimp and Constant Contact subscriptions entirely.
You need to mark rolls, submit newsletter articles, apply for PD, and send permission slips to parents. But you don’t have time to learn complex systems.
Mark attendance from your phone at the field, pool, or music room. Automated reminders for missing rolls.
Submit articles online with simple forms. Track your submission status through the editorial workflow.
Submit PD requests online, track approvals in real-time, and log CPD hours automatically.
Designed for occasional users, not IT experts. Mobile-friendly with minimal training required.
Parents carry your school in their pocket. 24/7 access to information, online services, and transparent communication — all through the mobile app or portal.
Instant access without typing passwords. Security without friction on any device.
Timetables, academic reports, activity schedules, newsletters, and school calendar — always up to date.
Register for activities, pay fees, submit permission slips digitally, and update contact information.
Switch between children easily. See all information in one place with family-level forms.
Stop paying for disconnected tools. PortalHQ replaces multiple subscriptions while integrating seamlessly with systems you keep.
What PortalHQ Replaces
What PortalHQ Complements
See how PortalHQ can transform your school’s communications, co-curricular management, and parent engagement.