One platform for sports, music, clubs, and every co-curricular activity your school runs. Online parent registration with payments, smart scheduling, mobile roll marking, automatic absence SMS, and bidirectional SIS sync - no spreadsheets required.
Parents browse available activities filtered by year group, sign up their child, complete custom forms, accept terms and conditions, verify medical details, and pay online - all in a single flow. Staff can also enroll students manually, import via CSV, or copy from a previous term.
Create training sessions and fixtures with sophisticated recurrence patterns - weekly on specific days, fortnightly, monthly by ordinal (e.g. second Tuesday), or custom intervals. Bulk-create across multiple teams in one action and manage venues to prevent double-bookings.
Coaches and staff mark attendance from their phone at the field, pool, or music room. When a student is marked absent, PortalHQ automatically sends an SMS to their parents after a configurable delay - with personalised merge tags and full delivery tracking.
Beyond registration and roll marking, PortalHQ provides a full suite of tools for managing every aspect of your school’s co-curricular programme.
Create teams within activities, assign students and coaches, move students between teams, and auto-remove from conflicting rosters - with full audit logging of every change.
Collect activity fees at signup with online card processing. Support pay-now and pay-later options, GST handling, GL codes for accounting, and automatic receipt generation.
Bidirectional sync with TASS, Synergetic, and other school information systems. Import activities and students, push enrollments back, and keep both systems in lockstep.
Specialised mode for music tuition: assign students to individual tutors, create per-student lesson sessions, and track tutor timesheets - with “Tutor” labels instead of “Team.”
Participation reports by activity, team, and term. Attendance analytics, SMS delivery reports, signup form response exports, and co-curricular certificate data.
Run activities across multiple campuses with campus-scoped data, permissions, and reporting. Centralised administration with campus-level enforcement when needed.
PortalHQ replaces the spreadsheets, paper forms, and disconnected tools that make co-curricular management painful.
Create activities, assign teams and staff, configure pricing and signup rules, then build your session schedule with recurring patterns and venue assignments.
Parents browse activities by year group, sign up their child, complete custom forms, and pay online. Staff assign students to teams and coaches to sessions.
Coaches mark rolls on mobile, parents receive absence SMS automatically, and admins track participation, attendance, and payments - all synced back to your SIS.
See how PortalHQ can replace activity registration spreadsheets, paper roll books, and manual SIS data entry with one integrated platform.